Client Privacy Notice
Introduction
Welcome to Unity Legal Solutions (“Unity”, “we”, “our”, “us”).
We are committed to privacy compliance and to earning our users’ (“you”, “your”) trust. To earn that trust, we aim to be transparent and ensure you understand our privacy practices including the information we collect, why we collect it, how it is used and your choices regarding your personal data.
This privacy notice is provided in a layered format so you can click through to the specific areas set out below.
- Who is Unity?
- Who does this Privacy Notice apply to?
- What information does Unity collect about me?
- What cookies and similar technologies does Unity use?
- Why does Unity process my personal data for and what are the legal bases Unity relies on?
- Who does Unity share your information with and why?
- How does Unity send information outside of my country?
- What are my privacy rights?
- How does Unity protect my personal data?
- How long does Unity retain my personal data?
- How can I contact Unity?
- Can this Privacy Notice change?
- Who is Unity?
Unity is the operator of this website and we will be the controller of your personal data.
- Who does this Privacy Notice apply to?
This Privacy Notice applies to this website www.unitylegalsolutions.com, which is operated by us.
- What information does Unity collect about me?
Information you give us
You choose to give us certain information when using our service:
- Contact details, including your name and surname, phone number and email address, as well as any message you may leave to us.
- Marketing and Communications, (for example, webinars, newsletters, etc) including our records of marketing and other communications we have shared with you, and your preferences where you have informed us that you do not want to receive marketing data from us.
Information collected when you use our services
- Device information: We collect information from and about the device(s) you use to access our services, including:
- hardware and software information such as IP address, device ID and type, device-specific settings and characteristics, browser type, version and language, operating system, time zones, identifiers associated with cookies or other technologies that may uniquely identify your device or browser;
- information on your wireless and mobile network connection, like your service provider and signal strength.
- Usage Information: We collect information about your activity on our services, for instance how you use them (e.g., date and time you logged in, features you’ve been using, searches, referring webpage address).
- Location (up to country level): We can identify the country you are located based on your IP address.
If the personal data we hold about you is incorrect, please let us know.
You may decide not to provide your personal data to us. However, in that case, please note that we may not always be able to fully provide you with our service.
- What cookies and similar technologies does Unity use?
Please see our Cookie Notice for more information on why we use them and how you can better control their use, through your browser settings and other tools.
- Why does Unity process my personal data for and what are the legal bases Unity relies on?
We may process your personal data for the purposes below and based on the following legal bases:
| Purpose | Legal Basis |
| Communicating with you at your request to provide you with information about our organisation and services, as well as onboarding you as a client.
|
Necessary for taking steps prior to entering into a contract with you.
In case, the request is not related to any current or future contract with us, we may communicate with you based on our legitimate interest pursued by us or our service providers acting on our behalf or by a third-party insofar as such interests do not pose a high risk to your rights and freedoms.
Our legitimate interest is responding your query as part of our regular day-to-day operations. |
| Performing service enhancement activities using aggregated and non-aggregated information, which includes conducting statistical analysis on online activity, usage, browser and other data. | Consent for the use of non-essential cookies, such as analytic cookies, and similar technologies to improve your user experience and our services. You may withdraw your consent at any time.
For non-cookie derived information, we rely on our legitimate interests pursued by us or our service providers acting on our behalf or by a third-party insofar as such interests do not pose a high risk to your rights and freedoms.
Our legitimate interest is to improve your user experience and our services. |
| Sending marketing communications about our services and our organisation. | Where you signed up for our newsletter or other content, such as any announcements or promotional offers, we will send you relevant information based on your consent.
Where consent is not required, as you or the company you represent are an existing client who purchased or negotiated a similar service in the past, we may send you marketing communications based on our legitimate interest pursued by us or our service providers acting on our behalf or by a third-party insofar as such interests do not pose a high risk to your rights and freedoms.
Our legitimate interest is promoting our business.
We will include an unsubscribe link in all our email communications, which removes you from receiving further communications. |
| Establishing, exercising or defending legal claims in suspected or actual legal proceedings. | Necessary for compliance with applicable laws and regulations. |
| Exercising or performing any right or obligation which is conferred or imposed by law on us. | Necessary for compliance with applicable laws and regulations. |
| Where we are legally required, we may process your personal data in connection to specific legislation, statutory codes of practice and other legal or tax related obligations. | Necessary for compliance with applicable laws and regulations. |
- Who does Unity share your information with and why?
We may share your personal data with:
With our service providers and partners
We use third parties to help us operate and improve our services and facilitate the fulfilment of essential service functions. These third parties assist us with various tasks, including information hosting and maintenance, security and marketing, among others.
In corporate transactions
We may transfer your personal data if we are involved, whether in whole or in part, in a merger, sale, acquisition, divestiture, restructuring, reorganisation, dissolution, bankruptcy or other change of ownership or control.
When required by law
We may disclose your personal data if reasonably necessary with regulators, law enforcement agencies or where mandatory under a court order: (i) to comply with a legal process, such as a court order, subpoena or search warrant, government / law enforcement investigation or other legal requirements; (ii) to assist in the prevention or detection of crime (subject in each case to applicable law); or (iii) to protect the safety of any person.
To enforce legal rights
We may also share information: (i) if disclosure would mitigate our liability in an actual or threatened lawsuit; (ii) as necessary to protect our legal rights and legal rights of our users, business partners or other interested parties; (iii) to enforce our agreements with you; and (iv) to investigate, prevent, or take other action regarding illegal activity, suspected fraud or other wrongdoing.
- Links to other websites
As part of the Service, we may provide links to or compatibility with other websites or applications. However, we are not responsible for the privacy practices employed by those websites or the information or content they contain. This Privacy Policy applies solely to information collected by us through the Service. Therefore, this Privacy Policy does not apply to your use of a third-party website accessed by selecting a link via our Service. To the extent that you access or use the Service through or on another website or application, then the privacy policy of that other website or application will apply to your access or use of that site or application. We encourage our users to read the privacy statements of other websites before proceeding to use them.
- How does Unity send information outside of my country?
Where we send your personal data outside of your country, we have in place adequate safeguards to do so. This includes EU standard contract clauses approved by the European Commission or other suitable safeguard to permit personal data transfers from the United Kingdom and the European Economic Area to other countries.
You may request further information on the measures used for the international transfers at Unity, for this please contact us.
- What are your privacy rights?
In certain circumstances, you may exercise the rights available to you under applicable data protection legislation as follows:
- If you wish to access, correct, update or request deletion of your personal data.
- You can object to processing of your personal data when such processing is based on legitimate interests, ask us to restrict processing of your personal data or request portability of your personal data.
- If we have collected and process your personal data with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal data conducted in reliance on lawful processing grounds other than consent.
- You have the right to complain to a data protection authority about our collection and use of your personal data. For more information, please contact your local data protection authority. A list of European data protection authorities is available here: https://edpb.europa.eu/about-edpb/about-edpb/members_en
If you interact with us through our website or are one of our clients, we rely on soft opt-in to send marketing about our products or services. You can opt out of marketing at any time. Where necessary, we obtain your explicit consent to send you marketing (for example, by subscribing to a newsletter).
You can exercise your rights, including opt out, at any time by contacting us using the contact details below.
We respond to all requests we receive in accordance with applicable data protection laws.
We may ask you to provide proof of identity before we can answer the above requests. In some cases, we may reject requests for certain reasons (for example, if the request is unlawful or if it may infringe on trade secrets or intellectual property or the privacy of another user).
- Age of users
We do not purposely collect information of person under 18 years old.
- How does Unity protect my personal data?
We have implemented, and will maintain current, reasonable physical, technical, and organizational security measures to protect your personal data from loss, misuse, and unauthorized access, disclosure, alteration, or destruction.
- How long does Unity retain my personal data?
We generally retain personal data for as long as needed for the specific business purpose(s) for which it was collected. In some cases, we may be required to retain your personal data for a longer period where applicable laws or regulations require or allow us to do so.
Where possible, we aim to anonymise the information or remove unnecessary identifiers from records that we may need to keep for longer periods beyond the specified retention period.
In case of any questions relating to data retention, please contact our DPO at eric@unitylegalsolutions.com.
- How can I contact Unity?
| Entity | Contact details |
| Unity | (+44) 07485 620 619 |
- Can this Privacy Notice change?
This Privacy Notice may be amended from time to time. We will post any changes we may make on this page and, where appropriate, notify you via e-mail.
When amendments are made, we will update the “Last updated” date below.
Last updated: January 2023